COVID-19 & Your Wedding

COVID-19 & Your Wedding

 

HELLO, LOVELY COUPLES OF 2020!

I hope you are all staying sane and healthy. I know everything feels a little crazy right now.

As you are all well aware by now, we are currently in a situation that we have never experienced before as a result of the spread of COVID-19.

I have already started communicating with couples whose weddings are happening earlier in the year and now I think it’s important to start open communication with all of you, even as we maintain cautious optimism for late summer and fall celebrations. I don’t want to scare any of you or cause any unnecessary anxiety, but with so much uncertainty from day to day and week to week, I am of the mind that the more info and communication we have, the better. 

I will continue to update you and this document as the situation evolves. I hope that having this plan and these answers will help alleviate some of the stress you may be feeling. 

WILL YOU STILL BE PHOTOGRAPHING OUR WEDDING? 

Yes, absolutely! I still plan to photograph 100% of the weddings I have scheduled for this year, as long as your event carries forward and we are within any laws and limitations set by the State of Indiana, the county the wedding is in, and the United States. I have already self-isolated with my family (my husband and daughter have been working and schooling from home since mid-March), we are washing and sanitizing our hands and door handles and groceries, and wearing masks any time we must be in public to get groceries.

CANCELLATIONS AND RESCHEDULING

Should the government or CDC recommendations of social distancing and quarantine lead you to cancel your wedding, whether as a result of the venue, planner, other vendors or your own personal choice, I understand and respect your decision. 

The situation is continuing to evolve rapidly and I expect you would like to see how things change and progress as time passes. I imagine that the last thing you want to do is cancel or reschedule and I know that your choices will be largely dependent on so many personal factors, like travel plans of your guests and requests by your venue and vendors, etc.

I won’t pressure you to make this call sooner than you have to, but please feel free to start the conversation with me whenever you are ready.

WHAT HAPPENS TO OUR RETAINER, CONTRACT, WEDDING DATE, ETC., IF WE NEED TO RESCHEDULE OUR WEDDING?

As you know, you paid a non-refundable retainer upon booking your wedding. If the wedding is cancelled or rescheduled, whether as a result of government recommendation, third party choice (venue, etc) or personal choice, this retainer will not be refunded. With that said, should you choose to cancel and not reschedule, you will not be expected to pay any remaining balance beyond the retainer on your contract. And more importantly:

You may reschedule your 2020 wedding date and apply your retainer towards a new date, with no fee or penalty. 

HOW DO WE RESCHEDULE OUR WEDDING? 

  • You must reach out before locking in a reschedule date to get my availability. I will be making every possible day available to you that I am not already booked.
  • Once you have an agreed upon new date booked with your venue, we will sign a new contract transferring your existing contract to the new date.
  • Should you choose a date without checking on my availability first or should you choose a date that you know that I am booked for, you will be considered a cancellation and will forfeit your retainer.
  • All rescheduled weddings must take place before the end of 2022 or your contract will be considered cancelled by you and your retainer forfeited.

WHAT IF WE DECIDE TO COMPLETELY CANCEL OUR WEDDING? CAN WE GET A REFUND?

Refunds on retainers for cancelled weddings are not available. I am not making an exception to this part of our contract.

That being said, beyond a rescheduled wedding, I am making exceptions per the unique circumstances of this pandemic: Your retainer can be used toward another photo session such as an elopement, engagement photos or family session, or something else I deem comparable to wedding photography. These must be scheduled and used by the end of 2021.

WHAT HAPPENS IF WE GET SICK?  WHAT HAPPENS IF YOU GET SICK?

I do ask that if you, your future spouse or any live-in family members present symptoms of illness and if you choose to go against CDC recommendations and still have your wedding, that you let me know. It is my feeling that in this case you should immediately cancel your event to reduce the spread of this virus to your guests and vendors. As your photographer I spend a lot of time with you and come in very close contact all day. I do not feel comfortable or safe photographing your wedding if you are exhibiting possible symptoms of COVID-19.

Similarly, if I or anyone in my immediate family exhibit symptoms, I will find a replacement shooter to cover your wedding based on the agreement laid out in our contract. I take your health very seriously. I am in regular and close contact with a great network of local photographers and beyond, and we have all agreed to support and cover each other if need be.

ANY OTHER QUESTIONS?

If there is something that I didn’t cover in the above text, please let me know. I am on your team and want you to have the most amazing wedding you can possibly have. I am here to help however I can. If you have any questions as to my protocols, plans, contracts or payment schedules, please ask. I think it’s important for all of us to know where we stand and so that you can communicate clearly with each other, your family, your guests, your other wedding vendors and your wedding insurance should you need to.Please reach out via email at katy@icarus.photos if you have any additional questions. 

 

 

 

 

 

 

 

 

Preparing for your Family Portrait Session

Preparing for your Family Portrait Session

You’re having your family portraits done! This is the perfect time to pamper yourself. Go have your hair and makeup done if that’s your thing, schedule a massage or have your nails done. Looking super relaxed and at your best will make you feel more comfortable during the session.

WHAT TO WEAR: Simple and timeless clothing is usually the best. Please avoid logos, busy patterns and large designs on your clothing. For example, neutral-colored, earthy or ivory dresses, rompers or outfits are perfect for smaller children. For babies, we suggest that the more skin showing the better. They are so tiny, they can get swallowed right up in loose-fitting outfits. Also, remember that complementing each other is more important than matching.

PARENTS: Make sure you’re comfortable in what you’re wearing! I will have you sitting, standing, cuddling, tickling and walking so you want to be able to move around easily in what you’re wearing.

SNACKS: Bring age-appropriate snacks – there is no way you can get smiles when tummies are growling! Puffs and Cheerios are great. Leave the messy treats that may stain clothing or melt at home today.

PROPS: Children’s books, lovies, toy trains or cars, dolls, bubbles, wagons, or child-sized chairs or other furniture are always welcome.

RESTED: Yes! Please consider your child’s nap schedule when booking your appointment. Well-rested children are always happier and more willing to cooperate.

Empty out those pockets! We don’t want wallets and phones showing up in the photos.

Arrive Early! Planning to arrive 10-15 minutes early will ensure that we get started right on time and maximize all of our scheduled shooting time, plus allow your child a chance to acclimate to their surroundings. This is especially important for morning sessions, when the sun starts to get harsher the further into the session we get.

Try and Relax! None of my clients are professional models and I promise to help you look and feel natural in front of the camera. And I promise it won’t hurt. 😉

Maddie | Bloomington Indiana Maternity Photography

Maddie | Bloomington Indiana Maternity Photography

Maddie came to me for a Fine Art Maternity Session, and we had such a great time shooting around downtown Bloomington and the B-line trail, and then ending with a milk bath session, which we added pomegranates to at the last second — I am in love!

A Rainbow Cake Smash for Lillian

A Rainbow Cake Smash for Lillian

Happy first birthday, beautiful baby Lillian! You are radiant in rainbow.

I’m so thankful for my Learning to Fly clients, whom I get to see grow up over the course of their first year. It’s absolutely incredible how much they grow and change over the course of just a few months! At 3 months, they’re cooing and giggling, at six they’re sometimes already sitting up, at 9 months they are usually newly mobile and I get to see what crawling style they’ve adapted, like the army crawl, or my favorite “the zombie crawl”. And then comes that one year mark, and we get to find out exactly how they feel about cake and frosting and getting themselves and everyone around them messy, or if they’re more of a bubble bath kind of baby. My job will never get old!

Studio Tour: A Peek Inside Icarus Photo’s New Space

Studio Tour: A Peek Inside Icarus Photo’s New Space

I hope you’ve heard by now, but in case you haven’t: I made the move out of my home studio and into a beautiful and historic space in downtown Bloomington, IN! Now located at 521 W. Kirkwood Ave. in the artsy Near West Side neighborhood, I have ample natural light to work with, gorgeous antique hardwood floors, and a space outside my home not only to shoot in regardless of weather but to meet with clients for pre-session planning, wedding consultations, in-person printed reveals, ordering sessions and so much more.

It’s been a whirlwind six weeks, but aside from my reveal wall and street signage, we are fully functional and ready to rock after an awesome paint job by Hayes Family Painting, and some interior designing by myself, one of my favorite hobbies outside of the photography world. The result is a cozy space to work and dream in. <3

Without further adieu, I hope you enjoy this peek of the new space!

Baby Kasen | Bloomington Indiana Newborn Photography

Baby Kasen | Bloomington Indiana Newborn Photography

I love when parents get in on their baby’s newborn session, and Kasen’s mama Jennifer is just gorgeous! Brandon, Kasen’s dad, wasn’t able to get away from work to attend, but we included a special football in reference to his papa’s football coaching career.

A Milk Bath for Kayla | Bloomington Indiana Maternity Photographer

A Milk Bath for Kayla | Bloomington Indiana Maternity Photographer

When Kayla and I got together for the first time to chat maternity photos, and I felt comfortable enough to ask her to try a maternity milk bath shoot, and she felt comfortable enough to enthusiastically say yes, I knew we were were a photographer/client match made in heaven! 😉 Thank you for immersing yourself and your bump in a lot more coconut milk than I thought we would have ever needed for some of the most beautiful maternity pictures I’ve ever made. I think it’s pretty safe to say it was worth it. <3

Chase & Mary | Bloomington Indiana Engagement Photography

Chase & Mary | Bloomington Indiana Engagement Photography

Chase and Mary drove their puppies all the way from the East Coast to Bloomington to include them in their engagement session. It was a warm and humid evening, but we didn’t let that stop us from capturing all this love and laughter.

Locations in this session: Harris Ford Bridge, Indiana University Campus